Event Coordinator

• Daily staff meals, Employee Assistance Program, Sport Shop Discounts
• One of Australia’s most prominent social and sporting venues
• Free Exercise Classes, Golf Access & Lessons, Cardio Tennis Clinics

About The Royal Sydney Golf Club

The Royal Sydney Golf Club, a private members club, is fortunate to be considered one of Australia’s most prominent social and sporting institutions, having proudly hosted a number of world class sporting events including the Australian Open on 15 occasions and the 2011 Davis Cup. It is recognised nationally and internationally for its world class sporting facilities which include two golf courses, 18 tennis courts, bowling greens, croquet lawns, squash courts, snooker tables, a gym, swimming pools, cafes, club bar, a dining room, accommodation rooms and multiple function rooms. 

About the Role

If you are looking for an an entry-level opportunity where you can be a part of an experienced, passionate and close-knit team and enhance your skills in events and hospitality, this role is for you! As the Events Coordinator you will predominantly be responsible for supporting the Senior Events Manager to coordinate Private and Club events at The Royal Sydney Golf Club.

Flexibility for this role is essential as weekend and evening work will be required.

What will I be doing?

• Assist the Senior Events Manager in selling, booking and coordinating Club, Sport, Weddings and Private events
• Prepare event orders in conjunction with the Member, Stakeholders and Senior Events Manager
• Fully coordinate from inception to billing a personal portfolio of events
• Conduct member and guest site visits
• Negotiate with and book suppliers/vendors (AV, decorations, musicians, furniture hire etc)
• Design floorplans in the lead up to events
• Carefully supervise event preparation activities (e.g. work with internal stakeholders to ensure event details are as requested)
• Prepare event attendance lists and allocate seating plans
• Assist the Senior Events Manager in all aspects of developing themed Club events
• Provide a safe and welcoming environment for members and their guests whilst maintaining the highest levels of service
• Ensure consistency in communication and delivery of information to members and colleagues
• Maintain proficiency in Guest Centrix C&B (Event Booking Program), Virtual Manager (Membership Database), Point of Sale System and other systems/programs as required

Essential Criteria:

• Minimum 2 years experience in event coordination and creating Event Orders 
• Excellent client relationship management
• Excellent attention to detail and personal presentation
• The ability to work under pressure, priortise and meet critical deadlines whilst handling multiple projects simultaneously
• A strong ability to work as part of a team and develop strong working relationships with staff
• Excellent communication skills, both written and verbal
• Proficient in Microsoft software, including Word, Excel and PowerPoint applications

What’s in it for me:

• Ample opportunities for Learning & Development including 24/7 access to an extensive learning platform.
• Staff wellbeing program including free exercise classes for staff in our state-of-the-art fitness facilities, golf lessons, tennis clinics and access to our Employee Assistance Program.
• Daily staff meals.
• Uniforms provided plus uniform allowance.
• 20% discount on purchases (e.g. wine and sporting goods from our retail store).
• 15% discount on TFE hotel or apartment bookings across Australia, New Zealand and Europe. TFE brands include but are not limited to Adina, Vibe and Travelodge.
• 17.5% loading on Annual Leave and Special Recreation Leave.
• Additional Special Recreation Leave of 3 days per year.
• Paid Parental Leave benefits.
• All day free street parking available and bus stop and ferry located outside the Club.

We foster an environment of belonging, celebrate diversity at the Club and make hiring decisions based on experience, skill and passion. We actively seek people who genuinely wish to have a positive impact on those around them.

Please note that if your application progresses to the pre-employment stage, you may be required to complete a background check. If the search returns a criminal record, the Club will assess whether the records impacts your ability to perform the key requirements of the role.

If you ready for your next career move, we can't wait to hear from you!

 

To apply online, please click on the appropriate link below. Alternatively, for a confidential discussion, please contact Kelly Garland on (02) 8362 7000, quoting Ref No. 1201112.